================
airship/election
================

This repository contains Airship Elections reference documents
and tooling to run elections.


Election officials process
==========================

The Airship election process is currently run manually by the election
officials. We are considering to move to automated steps once the process is
stablized.

============
TS Elections
============

Selecting Election Dates
------------------------

Things to keep in mind when selecting election dates:

* Allow for at least 48 hours between email deadline and polling beginning
* Allow at least a week for nomination period

Preparation
-----------

As early as possible but at least a month before election starts:

* Edit elections details (timeline, cycle timeframe):
* Commit to update website
* Update Release Schedule

Preferably a couple of weeks before election starts
* Send 'TC Election Season' email


TC Candidacy Round
-------------------

When TC Candidacy starts:
* Send 'TC Nominations Kickoff' email

During the TC Candidacy round:
* To +2 a candidate:
  * check candidate is a contributor or has otherwise demonstrated committment to Airship
  * check filename is email address
  * cursory check the candidacy statement
  * check the affiliation information is in commit message
* To +Workflow, check the previous +2 details

A couple of days before the candidacy submission ends:
* Send 'TC Nominations Last Days' email

When TC Candidacy submission ends:
* Send 'TC End Nominations' email


Once the email deadline is reached:
* Ask the TC secretary to tag the governance repository
* Generate the electorate rolls


TC Election Round
------------------

When TC Election begins:
* Create CIVS page
  * Enable detailed ballot reporting
* Upload rolls
* Send 'TC Voting Kickoff' Email

A couple of days before the TC Election ends:
* Send 'TC Voting Last Days' email

When TC Election ends:
* Close the election
* Choose the winners based on the available seats accumulating the affiliation
  requirement being no more than 2 members affiliated to the same company
* Send 'TC Results' email
* Update reference/members in governance repository
  * Add new members to airship/governance/src/branch/master/reference/tc/members
  * Commit change & push review
* [Optional]Send 'TC Election Statistics'

===========================
Working Committee Elections
===========================

TBD