diff --git a/reference/charter.rst b/reference/charter.rst index 79f189941..486c9ebcb 100644 --- a/reference/charter.rst +++ b/reference/charter.rst @@ -77,7 +77,7 @@ Meeting The community should not wait for a formal meeting to raise issues or bring questions to the Technical Committee (see -:doc:`/resolutions/20170425-drop-tc-weekly-meetings`). In most cases, +:doc:`/resolutions/superseded/20170425-drop-tc-weekly-meetings`). In most cases, asynchronous communication via email or gerrit is preferred over meetings. If a topic will require significant discussion or to need input from members of the community other than the committee, start a diff --git a/resolutions/20200831-reinstate-weekly-meetings.rst b/resolutions/20200831-reinstate-weekly-meetings.rst new file mode 100644 index 000000000..76f358d33 --- /dev/null +++ b/resolutions/20200831-reinstate-weekly-meetings.rst @@ -0,0 +1,67 @@ +==================================== +2020-08-31 Reinstate weekly meetings +==================================== + +In a previous resolution titled 2017-04-25 Replace Technical Committee meetings, +the TC considered that weekly meetings were a participation barrier for TC and +non-TC members. Furthermore, office hours were issued as a solution to provide +global sensitivity and be mindful of the challenges non-native English speakers +and teams spread across the globe. Office hours were meant to eliminate time +limitations, offer alternative time slots so people everywhere can join, and +afford more open communications. + +When weekly meetings were replaced, it was noted that meeting every week allows +regular cadence to keep progress moving forward. Without the weekly meetings, it +was required to maintain this cadence. + +Presently, office hours don’t entirely substitute weekly meetings. While office +hours provide several advantages, in reality, the benefits of running weekly +meetings have been lost without a proper replacement. + +Current Challenges +------------------ +There are significant challenges experienced with conducting office hours +instead of weekly meetings; the main ones being: + +* Involvement is very little during office hours. +* The TC is not getting things done quickly; it takes too long to merge changes, + and to meet once a month means following up on progress is very slow. +* Engagement is minimum; there is almost no conversations are happening now. + +Additionally, without regular meetings, the TC lost essential aspects that can +be brought back with the weekly meetings, for instance: + +* A quorum of the TC is required to hold the meeting. +* The meeting agenda is a reasonably concise summary of what the TC is doing. +* The IRC logs of the meeting read alongside Gerrit are a good record of the + debate. +* The meeting can be a quick way to reach out to the TC members to discuss how + to move a particular proposal or idea forward. +* The meeting is an instrument to make time to resolve disagreements and build + consensus around the particular topics that need progress. +* The meeting provides a weekly rhythm that forces TC members to regularly pay + attention to TC initiatives and keep their efforts progressing. +* It’s a known time when other parts of the community can show up and interact + with the TC. + +Given that office hours don’t fully incorporate all of the advantages of weekly +meetings, these hours, in theory, could be considered as a complement of the +weekly meetings and not as a replacement. + +Resolution +---------- +Reinstate weekly meetings will ensure a faster flow of information, as regular +meetings help us keep up to date with each other. + +Meetings are required to drive changes and follow up on progress in a timely +fashion; additionally, by having weekly meetings: + +* It will encourage the OpenStack community members to participate in + discussions actively. +* It will make it easy to have more open conversations. +* It will motivate members to carve 1 hour off their time once a week to follow + up on projects progress. +* It is in-line with all the other teams inside OpenStack, who all meet once a + week. +* The TC would be listening to several community members, OSF executives and + board members, who have expressed the importance and visibility into it. \ No newline at end of file diff --git a/resolutions/20170425-drop-tc-weekly-meetings.rst b/resolutions/superseded/20170425-drop-tc-weekly-meetings.rst similarity index 100% rename from resolutions/20170425-drop-tc-weekly-meetings.rst rename to resolutions/superseded/20170425-drop-tc-weekly-meetings.rst