Merge "Adding TC chair election process: nomination in governance repo"

CHAIR.rst

@@ -74,11 +74,8 @@ When the election results are available, the outgoing chair should:
 After the election results are confirmed, the outgoing chair should:
 
 * start the chair selection process by encouraging TC members to
-  consider serving as chair by proposing a patch to the member list to
-  add "chair" status next to their name
-* monitor and coordinate the discussion and selection of the new
-  chair, including establishing a CIVS poll if there are multiple
-  candidates
+  consider serving as chair and as per the process defined in
+  https://governance.openstack.org/tc/reference/tc-chair-elections.html
 * after a chair is selected, ensure they appear in the
   tech-committee-chair group in gerrit:
   https://review.opendev.org/#/admin/groups/206,members

reference/index.rst

@@ -33,4 +33,5 @@ Reference documents which need to be revised over time.
    tc-guide
    OpenStack-name-in-external-services
    election-exceptions
+   tc-chair-elections
    emerging-technology-and-inactive-projects

reference/tc-chair-elections.rst

@@ -0,0 +1,40 @@
+=========================
+TC Chair Election Process
+=========================
+
+As mentioned in `TC charter <https://governance.openstack.org/tc/reference/charter.html#tc-chair>`_,
+in case of multiple candidates for TC chair, we need to conduct the election.
+This document defines the process and timeline for the TC Chair election.
+
+TC Chair Nomination
+===================
+
+* TC chair nomination will be open for three business days after the TC
+  elections are closed.
+
+* Each candidate will propose a gerrit change to add their nomination as
+  a text file (with name <email_address>.txt) containing the candidate
+  statement to the ``openstack/governance/reference/tc-chair-candidates/<cycle>/``
+  repository.
+
+* Current TC chair will merge the nominations by confirming that they are from
+  the elected TC members.
+
+TC Chair Election
+=================
+
+* In case of single nomination, no election is needed and candidate can propose
+  a patch to the member list to add "chair" status next to their name and use
+  `election-results` as gerrit topic name.
+
+* If there are multiple nominations, select a TC member who is not running for
+  the TC chair to establish a CIVS poll to choose the single winner.
+
+* All the elected TC members including the TC chair candidates will be the
+  electorates for chair election.
+
+* Election poll will be open for seven days or until all the TC members have
+  voted.
+
+* Winner will propose a patch to the member list to add "chair" status next to
+  their name and use `election-results` as gerrit topic name.