election/README.rst

airship/election

This repository contains Airship Elections reference documents and tooling to run elections.

Election officials process

The Airship election process is currently run manually by the election officials. We are considering to move to automated steps once the process is stablized.

TS Elections

Selecting Election Dates

Things to keep in mind when selecting election dates:

• Allow for at least 48 hours between email deadline and polling beginning
• Allow at least a week for nomination period

Preparation

As early as possible but at least a month before election starts:

• Edit elections details (timeline, cycle timeframe):
  • Commit to update website
  • Update Release Schedule

Preferably a couple of weeks before election starts:

• Send 'TC Election Season' email

TC Candidacy Round

When TC Candidacy starts:

• Send 'TC Nominations Kickoff' email

During the TC Candidacy round:

• To +2 a candidate:
  • check candidate is a contributor or has otherwise demonstrated committment to Airship
  • check filename is email address
  • cursory check the candidacy statement
  • check the affiliation information is in commit message
• To +Workflow, check the previous +2 details

A couple of days before the candidacy submission ends:

• Send 'TC Nominations Last Days' email

When TC Candidacy submission ends:

• Send 'TC End Nominations' email

Once the email deadline is reached:

• Ask the TC secretary to tag the governance repository
• Generate the electorate rolls

TC Election Round

When TC Election begins:

• Create CIVS page
  • Enable detailed ballot reporting
• Upload rolls
• Send 'TC Voting Kickoff' Email

A couple of days before the TC Election ends:

• Send 'TC Voting Last Days' email

When TC Election ends:

• Close the election
• Choose the winners based on the available seats accumulating the affiliation requirement being no more than 2 members affiliated to the same company
• Send 'TC Results' email
• Update reference/members in governance repository
  • Add new members to airship/governance/src/branch/master/reference/tc/members
  • Commit change & push review
• [Optional] Send 'TC Election Statistics'

Working Committee Elections

TBD